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Professional Office 365 email signature solution

Try this:
Set up an email signature in Office 365
  1. Log in to the Office 365 portal using an Exchange Online administrator account and access the Microsoft 365 admin center.
  2. Expand Admin centers and click Exchange.
  3. In the Exchange admin center, go to mail flow and rules.
  4. Click the plus icon and select Apply disclaimers.
  5. In the new rule window, type the name of your rule and configure the settings according to your needs.
  6. Exchange admin center: New mail flow rule, More options
  7. In the Apply this rule if section, select the conditions that will trigger the rule. You can find the list of available conditions in Microsoft’s article.
  8. In the Do the following section, the Append the disclaimer action should already be selected. If it is not, use the dropdown menu to select it.
  9. Now, you need to insert your signature into the Office 365 editor. The signature can be either plain text or HTML code. To add your signature, click the Enter text link and add the text or HTML code of your organization-wide email signature in the specific disclaimer text window.
  10. Exchange Online mail flow rules: specify disclaimer text window
  11. Next, select the preferred fallback action, which will be executed in case of problems with inserting the signature. You can select wrap (forward the original message as an attachment and stamp the forward), ignore (send the message without the signature) or reject (don’t send the message).
  12. Other rule properties use the default settings, which you can keep or adjust to your needs. For more information on these settings and the differences in rule processing based on the message type, go to this article.
  13. Click Save to save the rule.
  14. Send a test message to check if the signature works as expected.
That’s it! Your company-wide Office 365 email signature is ready to use.